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Generate Invoice Number Series


Code ResourceAuthor: Lokesh M  

Difficulty Level:

Published: 21st Jun 2007   Read: 8134 times  

Filed in: MS Access
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The objective of this function is to generate invoice number in a specified serial format. 

Commonly Invoice Number is stored as number in the database.  While printing Invoice, It is offen required to print invoice numbers in specified format as per customer's requirement.   Most of them would like to have invoice number printed in formats which has 000 as prefix along with financial year and suffix.This function is usefull in such cases.
Generate_Inv_No Function takes in 2 arguments, Invoice Number and Invoice Date and gives the out put in the format Inv / 0001 / 07-08

 


Sample Code
  1.  
  2.  Public Function Generate_Inv_No(XNo As Long, XDate As Date)
  3.     Dim DString As String
  4.     Dim RNo As String
  5.    
  6.     Select Case Len(LTrim(RTrim(Str(XNo))))
  7.         Case 1
  8.             RNo = "000" & LTrim(RTrim(Str(XNo)))
  9.         Case 2
  10.             RNo = "00" & LTrim(RTrim(Str(XNo)))
  11.         Case 3
  12.             RNo = "0" & LTrim(RTrim(Str(XNo)))
  13.         Case 4
  14.             RNo = LTrim(RTrim(Str(XNo)))
  15.         Case Else
  16.             RNo = LTrim(RTrim(Str(XNo)))
  17.     End Select
  18.    
  19.     Select Case Month(XDate)
  20.         Case 1 To 3
  21.             DString = " / " & Mid(Year(XDate) - 1, 3, 2) & "-" & Mid(Year(XDate), 3, 2)
  22.         Case 4 To 12
  23.             DString = " / " & Mid(Year(XDate), 3, 2) & "-" & Mid(Year(XDate) + 1, 3, 2)
  24.     End Select
  25.    
  26.     SType = "Inv / "
  27.    
  28.     Generate_Inv_No = LTrim(RTrim(SType & RNo)) & DString
  29. End Function
  30. Public Function Test_Inv_No()
  31.     Inv_Series = Generate_Inv_No(1, Date)
  32.     MsgBox Inv_Series
  33. End Function
  34.  
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Comments

Why not:
Generate_Inv_No = "Inv / " & right("0000" & Xno & " / " format(XDate,"MM-YY")
Comment posted by: Bryan on 2010-05-02T13:18:40
Because you are not suppose to hardcode "0000" even before determining the value of "Xno"
Comment posted by: Lokesh M on 2010-05-18T03:15:26

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